Vacancy details

Travel

Travel Specialist

Middle

Ukraine

Remote

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Intellias is a trusted technology partner to top-tier organizations. With over 3000 professionals on board, we combine engineering craftsmanship and technology expertise to solve challenges of any nature, scale, and complexity.

With 16 locations worldwide, we create comfortable workplaces not just for the sake of awards—though it’s always rewarding when our efforts are recognized by reputable rankings. Intellias has been named one of the best IT employers by Forbes and EY, and recognized by UNFPA as the most family-friendly company.

What project we have for you

As our company continues to grow and the volume of business travel increases, our Global Travel Team is expanding.

We are seeking a dedicated Travel Specialist to join our team.

What you will do

Prepare and coordinate local and international travel arrangements, including flights, hotels, car rentals, and other services, in line with the company’s travel policy;

Ensure all travel plans have the necessary management and/or client approvals before booking;

Support smooth, stress-free travel experiences to help employees stay focused on business goals;

Search for the best rates with airlines, hotels, and other suppliers to secure cost-effective arrangements;

Handle last-minute changes, cancellations, or emergencies quickly and efficiently;

Process business visas for multiple destinations (e.g., UK, USA, Canada, KSA, India, Japan, China) and assist with related documentation;

Communicate proactively with management, project managers, and employees to resolve travel-related questions or issues;

Oversee travel payment processes, including invoice verification and coordination with finance;

Prepare and organize required travel documents (e.g., itineraries, insurance, invitation letters).

What you need for this

Minimum 2 years of travel management experience, including hands-on experience in visa processing and document preparation;

Proven experience with online booking systems;

Strong ability to multitask, prioritize, and meet deadlines in a fast-paced environment;

English proficiency at least at Intermediate (B1) level; knowledge of additional languages will be an advantage;

Ability to interact effectively with colleagues across departments, including staff, management, and external partners;

High level of attentiveness, accuracy, and attention to detail;

Excellent communication (oral and written) and negotiation skills;

Strong organizational skills and reliability;

Ability to work under pressure and remain stress-resistant in challenging situations;

Proficiency in Jira, Microsoft Office (Word, Excel, Outlook, PowerPoint), 1C, and Power BI; readiness to learn new tools if required.

What it’s like to work at Intellias

At Intellias, where technology takes center stage, people always come before processes. By creating a comfortable atmosphere in our team, we empower individuals to unlock their true potential and achieve extraordinary results. That’s why we offer a range of benefits that support your well-being and charge your professional growth.
We are committed to fostering equity, diversity, and inclusion as an equal opportunity employer. All applicants will be considered for employment without discrimination based on race, color, religion, age, gender, nationality, disability, sexual orientation, gender identity or expression, veteran status, or any other characteristic protected by applicable law.
We welcome and celebrate the uniqueness of every individual. Join Intellias for a career where your perspectives and contributions are vital to our shared success.