Global Talent Service Specialist

1. Employment Lifecycle Administration & Documentation

• Manage all employee data and documentation across the hire-to-exit lifecycle (offers, contracts, amendments, promotions, transfers, exits). 

• Prepare and issue employment-related letters and documentation in compliance with local legislation. 

• Maintain accurate and up-to-date employee records in HR systems and document repositories. 

• Complete all required administrative tasks for new hires and leavers in a timely and accurate manner, including system updates and documentation. 

• Maintain organisational structure and position data (creation, updates, reporting lines) in HRIS to ensure accurate workforce information. 

• Act as the point of contact for employees and managers on administrative and documentation-related queries. 

2. Data Management, Systems, Time & Attendance, and Payroll Inputs

• Ensure all people data is accurately captured, updated, and maintained in HRIS and other systems. 

• Maintain and validate time & attendance data to ensure accuracy for payroll and compliance. 

• Prepare and validate payroll input data (e.g., new hires, changes, allowances, variable payments, deductions) to ensure timely and accurate payroll processing. 

• Conduct regular data audits and reconciliations to ensure data integrity across systems. 

• Prepare and submit mandatory statutory and legislative employment reports for assigned countries, ensuring accuracy and timely compliance. 

• Generate reports, dashboards, and workforce data for HR, Finance, or leadership as required. 

• Support employees and managers with system and data-related queries, including corrections to time & attendance or personal information. 

• Contribute to the implementation of new HR systems, tools, and process improvements by providing data, testing support, and operational insights. 

3. Compliance, Policies, and Local Labour Law Expertise

• Ensure all employment actions comply with country-specific labour legislation, collective agreements, and internal policies. 

• Maintain strong knowledge of local labour law and monitor updates, advising the Global Talent Services Lead on required adjustments to practices or documentation. 

• Support internal and external audits by preparing required documentation and demonstrating compliance. 

• Manage sensitive and confidential employee information in alignment with data privacy regulations (GDPR or local equivalents). 

• Escalate compliance risks or potential legal concerns proactively and support appropriate mitigation actions. 

• Bachelor’s degree in HR, Business Administration, Law, or a related field. 

• 3+ years’ experience in HR administration, people operations, or payroll support roles. 

• Strong knowledge of local employment legislation for assigned countries. 

• Experience preparing payroll inputs and managing employee data in HR systems. 

• High attention to detail and strong organisational skills. 

• Ability to manage confidential information responsibly. 

• Strong communication skills and customer-service orientation. 

• Proficiency in HRIS, document management systems, and Microsoft Office / Google Workspace 

Competencies 

• Accuracy & Attention to Detail 

• Problem Solving 

• Compliance & Risk Awareness 

• Communication & Collaboration 

• Data Management & Systems Literacy 

• Organisation & Prioritisation 

• Confidentiality & Professional Integrity