Facility Specialist (Lviv office)

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Vacancy details

Infrastructure

Facility Specialist

Junior

Lviv,

Ukraine

Office

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Let’s breathe life into great tech ideas! With more than 3 000 people globally, Intellias is a company where benchmark technological solutions are born. Join in and take your part in digitalizing the world

What project we have for you

Facilities Specialist is responsible for maintaining the office, including management of vendors providing services and completion of duties associated with purchasing and stocking supplies for office maintenance; resolves general maintenance requests and emergency orders; performs minor repair works; provides general assistance during events and business visits etc.

What you will do

Ensure the supply and availability of standard office furniture and equipment.

Receive and process deliveries from suppliers and vendors.

Prepare workplaces for new employees, including furniture and equipment setup.

Support employee and team relocations within the office.

Resolve Service Desk tickets related to office infrastructure and facilities issues.

Independently troubleshoot basic issues with office appliances and building systems (electrical, plumbing, heating, ventilation, air conditioning) or coordinate service provider visits.

Perform basic office repairs, including furniture and appliance maintenance.

Participate in office relocation and workspace reconfiguration processes.

Support new office launches, including infrastructure preparation and setup.

Participate in initiatives and process improvements aimed at increasing operational efficiency.

Perform preventive maintenance tasks to ensure proper functioning of office infrastructure.

Conduct daily office inspections according to the established checklist.

Provide operational support during internal events (corporate events, conferences, trainings, etc.).

Ensure proper execution of eco-initiatives, such as waste sorting and energy-saving practices.

Support maintenance of fire safety, heating, ventilation, and air conditioning systems.

Provide transportation and delivery support for office-related needs.

Manage office stock and supplies and contribute to logistics process improvements.

Conduct inventory of company assets in offices and storage facilities and maintain accurate asset records.

Collaborate with different departments across the company to support office operations.

Perform other duties as required by the role or assigned by the manager.

Ensure meeting rooms and common office areas are properly maintained and operational.

Support the creation of a safe, comfortable, and productive office environment for employees.

What you need for this

Requirements:

Previous experience in a customer service or operations-oriented environment.
General technical knowledge, including a basic understanding of electrical systems.

Good communication skills and ability to interact with multiple stakeholders.

Strong attention to detail.

Task prioritization skills and ability to manage multiple tasks simultaneously.

Physical ability to perform job-related tasks.

University degree or equivalent professional experience.

Confident computer skills, including Microsoft Office (Excel, Outlook, Teams).

Basic understanding of office infrastructure and workplace setup.

English proficiency at Intermediate (B1) level or higher.

Confident use of GenAI tools for research, documentation, and operational support.

Will be a plus:

Certificate permitting work with electrical networks.

Experience in facility management or office infrastructure support.

Valid driving license (Category B).

Experience working in IT companies or multi-location environments.

Knowledge of fire safety and occupational health & safety requirements.

What it’s like to work at Intellias

At Intellias, where technology takes center stage, people always come before processes. By creating a comfortable atmosphere in our team, we empower individuals to unlock their true potential and achieve extraordinary results. That’s why we offer a range of benefits that support your well-being and charge your professional growth.
We are committed to fostering equity, diversity, and inclusion as an equal opportunity employer. All applicants will be considered for employment without discrimination based on race, color, religion, age, gender, nationality, disability, sexual orientation, gender identity or expression, veteran status, or any other characteristic protected by applicable law.
We welcome and celebrate the uniqueness of every individual. Join Intellias for a career where your perspectives and contributions are vital to our shared success.