Do More With Less: How Intellias Managers Tame the Chaos (And Find Time for Life)

Stories

January 6, 2026

We often look at Delivery Directors or Senior Managers and wonder: “How do they actually do it?” How do they juggle dozens of projects, hundreds of emails, and endless meetings without losing their cool? It’s time to find the answers.

We invited six Intellias managers to “crack the code” of their productivity. Spoiler alert: the secret isn’t about working 24/7. It’s about building the right habits, finding productive detours, and being honest with yourself.

Here are the main insights and tools our colleagues use to get things done.

1. The Context Switcher: Oleksii Reshetniak, VP IT and Administration

Standard to-do lists often fail because they mix everything together. Oleksii, who manages large-scale transformations, suggests an alternative: grouping tasks not by project, but by context. He creates lists like “At Laptop,” “On Phone,” or “With People.”

“I have lists: tasks I do on the go, tasks I do in front of a laptop, and tasks I do on my phone. It helps me avoid unnecessary context switching, which causes huge energy loss. That’s a game-changing technique. You don’t feel chased by tasks; you actually chase them.”

2. Taming Anxiety with Marta Komarnytska, Senior Delivery Manager

For Marta productivity starts the night before. Her method for fighting work anxiety is simple: script the next day before going to bed. She defines 3-5 key tasks for the next day and write them down to the paper notebook. That’s how she knows what she’s going to achieve the next day.

Marta has also a crucial rule for the small stuff: The 10-Minute Rule.

“If I know a task might take less than ten minutes to complete, I do it immediately. That way, I don’t keep it on my mind.”

3. “Eat the Frog” with Sidharath Verma, Delivery Manager

In a world of digital tools, Sid goes back to basics. He fights digital noise with a simple pen and paper. His morning ritual involves planning and “Eating the Frog”— tackling the hardest, most uncomfortable task first thing while his mind is fresh.

“I use my Outlook Calendar for time blocking. I always book a slot for tasks that are very urgent and important. And if there are hard tasks — deep work that must be done — I do them at the start of the day, or whenever I am most energetic.”

4. “Planning Freak” Konrad Brominski, Senior Employee Experience Manager

Konrad calls himself a planning freak. He’s planning the entire month, the entire week. And that includes not only work-related activities, but literally everything. He’s trying to prepare all the meals for the entire week, outfits, clean the apartment, do the laundry and shopping during the weekends. So nothing will actually disturb him during the workweek.

For planning, he uses a modified Eisenhower Matrix, adding new categories like “Blockers” and “Delegated“.

“I added two more categories to the Eisenhower Matrix myself. The fifth category is ‘blockers.’ Many tasks cannot be completed by me alone; they require input from others. I ask people to complete their part right after their important and urgent tasks. In the meantime, I can focus on other things. This is how I speed up. The sixth category is tasks delegated to me. I try to at least read and understand them as soon as possible to ask clarifying questions early.”

5. Planning Fridays and Morning Productivity with Bianca Sousa, Regional Employer Brand & Communications Lead, Iberia & Latam

Starting your planning on Monday morning is already too late. Bianca blocks time on Friday afternoon to map out the week ahead. This allows her to rest well on weekend and start Monday in a flow state, not chaos.

Bianca is also a master of flexibility. She knows her biorhythms and builds her schedule so that deep work happens during her peak energy hours.

“I’m naturally productive in the morning. I always try to start my day very early. I begin working around 7:30 AM — it helps me get a head start and make the most of my day.”

6. Discipline Over Motivation: Vadym Sekret, Delivery Director

Vadym prefers discipline over motivation, that’s why he developed his own strong routine aligned with his bigger life goals. When it comes to specifically work, he also learned that, as a Delivery Director, you can’t do it all yourself.

“Productivity comes from delegation and trust. I give my team managers responsibility because I believe that is how people grow. I’m not afraid of mistakes. If something goes wrong, I can step in and guide, but I always ensure people feel safe and supported, not blamed.”

P.S. How Do They Recharge?

High performance requires high-quality rest. And our managers also shared their stories about this:

Vadym: “I train regularly. I go to the gym four times a week and do morning cardio at home six times a week. I also read for pleasure — usually fantasy or ‘romantasy’ books before bed.”

Konrad: “I do power walks at least two or three times a week: I wake up at 5:30 AM and walk ten kilometers. I also cut down on shopping. I haven’t been in a physical store for over a year now; I order everything online so I don’t have to spend my free time on it.”

Bianca: “When I finish work, I put my laptop in a cabinet. It really helps me draw a clear line: ‘Okay, now it’s not work, it’s family time.’ I also need at least 8 hours of sleep. I try to go to bed early so I can start early.”

Sid: “I just focus on my hobbies, like cooking or playing with my pet.”

Oleksii: “I don’t have a special technique, like meditating while looking at the stars. For me, everything revolves around people. There are people whom I am genuinely energized by interacting with.”

Marta: “To be productive, you sometimes need to be unproductive. Watch TV, meet friends, or spend time with family. I procrastinate because I truly believe it is healthy in a way.”