Global Talent Services Specialist

1 Employment Lifecycle Administration 

• Manage employee administration across the hire-to-exit lifecycle, including hiring, transfers, promotions, changes to employment terms, leaves, and terminations. 

• Prepare and issue employment contracts, addenda, orders, certificates, employment letters, and other personnel documents in Ukrainian and English as required. 

• Maintain complete and accurate personnel files, employment records, and electronic document repositories in accordance with Ukrainian legislation and internal retention requirements. 

• Ensure timely registration and documentation of all employee changes and maintain accurate position and organisational data in HR systems. 

• Coordinate onboarding and offboarding administration, including collection of mandatory documents, system updates, and completion of required checklists. 

• Act as the primary point of contact for employees and managers on employment documentation and local HR administration matters. 

2 Time Attendance Leave and Absence Administration 

• Maintain and validate time and attendance records and ensure that absences, overtime, business trips, and other working-time data are documented correctly. 

• Administer annual leave, unpaid leave, maternity and parental leave, sick leave, and other statutory or company-provided absences. 

• Monitor leave balances and supporting documents and resolve discrepancies before payroll cut-off. 

• Prepare and maintain work schedules, timesheets, and other records required by Ukrainian legislation and company procedures. 

3 Payroll Inputs and Employee Data 

• Prepare, validate, and submit complete payroll inputs, including new hires, terminations, salary changes, allowances, bonuses, deductions, absences, and one-time payments. 

• Reconcile employee data across HR systems, payroll files, and supporting documents and promptly correct identified discrepancies. 

• Work closely with Payroll, Finance, Accounts Payable, Legal, and other stakeholders to support accurate and timely salary payments. 

• Conduct regular data audits and produce workforce and operational reports as required. 

4 Military Records Administration 

• Maintain military records for employees in accordance with Ukrainian legislation and applicable company procedures. 

• Collect, verify, update, and retain military registration documents and ensure that relevant employee data remains accurate. 

• Prepare required notifications, lists, reconciliations, and reports and support communication with competent authorities when required. 

• Monitor legislative changes and proactively escalate compliance risks related to military records administration. 

5 Compliance Reporting and Audit Support 

• Ensure that employment practices and documentation comply with Ukrainian labour law, data privacy requirements, internal policies, and approved procedures. 

• Monitor changes in local legislation and recommend updates to employment templates, processes, and internal guidance. 

• Prepare and submit mandatory employment-related reports and notifications within statutory deadlines. 

• Support internal and external audits and labour inspections by preparing documents, evidence, and reconciliations. 

• Protect confidential employee information and process personal data only for authorised business purposes. 

• Identify and escalate compliance risks or potential legal issues and support timely corrective actions. 

6 Process Improvement and Employee Support 

• Provide clear, practical, and service-oriented support to employees and managers on local HR processes and documentation. 

• Maintain templates, instructions, checklists, and process documentation and ensure consistent application across the organisation. 

• Contribute to HR system implementations, automation, testing, and continuous improvement initiatives. 

• Track recurring issues and propose improvements that increase accuracy, compliance, and efficiency. 

• Bachelor’s degree in Human Resources, Law, Business Administration, or a related field. 

• At least 3 years of relevant experience in personnel administration, HR operations, or a similar role in Ukraine. 

• Strong practical knowledge of Ukrainian labour legislation and personnel records administration requirements. 

• Hands-on experience preparing employment documentation, orders, employee records, and payroll inputs. 

• Practical knowledge of military records administration requirements in Ukraine. 

• Experience working with HR information systems, electronic document management tools, and Microsoft Office or Google Workspace. 

• High attention to detail, strong organisational skills, and the ability to manage deadlines and multiple priorities. 

• Ability to handle confidential information responsibly and communicate clearly with employees, managers, and cross-functional teams. 

• English at Intermediate level or above and fluency in Ukrainian.